Everything your chapter is wondering.

Every event is custom, so there's no one price. It depends on your headcount, venue, date and the experience you want. What stays the same is our promise: transparent pricing with no hidden fees, and vendor relationships that stretch your budget further than booking everything yourself. Tell us your budget on the Plan Now form and we'll build the best possible event around it, then send a clear, itemized quote.

A deposit secures your date and lets us start booking vendors; the exact amount and payment schedule are laid out in your custom quote before you commit to anything. We're used to working with chapter treasurers and can structure milestones around your dues calendar. Nothing is due until you've approved the plan and the price.

Most chapters collect a per-person amount through their treasurer or a group-payment app and pay Greektopia from the chapter account. We'll give you a clear per-head figure early so your exec board can budget and collect with plenty of lead time. If it helps, we can break the total into the line items members care about.

The earlier, the better: the best venues and Vegas hotel blocks go fast. As a rule of thumb: 2–4 months ahead for a formal, semi-formal or parents weekend, 6+ weeks for a date party or mixer, and as much runway as you can give us for a destination weekend. On a tight timeline? Reach out anyway. We move quickly and will tell you honestly what's still possible.

No hard minimum. We plan intimate mixers and full-chapter formals alike. The quote is always free with no obligation, so it costs nothing to see what we can do for your group and your number.

Safety is built into every plan. We coordinate vetted, licensed vendors and venues, arrange group transportation so no one has to drive, and build a run-of-show designed to keep the night organized and low-risk. We'll work alongside your risk chair to make sure the event supports your members' safety from start to finish.

Absolutely, and we expect to. Chapters answer to their headquarters, their IFC/Panhellenic council and their campus. Share your event policies (registration deadlines, guest-list and transportation requirements, approved-vendor rules) and we'll plan an event that fits inside them, so approvals are smooth.

We prioritize licensed, insured venues and professional vendors, and we can provide documentation your chapter or headquarters needs for event approval. If your nationals require specific certificates of insurance, tell us early and we'll make sure they're in hand before the date.